CollabDays Zagreb 2026

25/09/2026, Algebra
Zagreb, Croatia

Everyone Needs a System. Redesigning Work for the Human–AI Era

Work is changing faster than the systems we use to manage it. AI can summarize, analyze, recommend, automate and increasingly execute work on our behalf, but many of us still operate with overflowing inboxes, scattered tasks, unclear priorities, meeting notes without follow-up and information spread across too many places. Adding more tools or more AI to that environment doesn't automatically improve productivity; it often just adds more output and more options without making anything simpler. The question worth asking isn't which AI feature to use next, but how our work should actually function. In this session, we walk you through the Productivity Blueprint, a framework for understanding, diagnosing and redesigning your personal work system. We start with common productivity problems and trace them back to gaps in the underlying system: how work enters, how priorities are set, where commitments live, how knowledge is structured, how reviews happen and where AI fits into the picture. From there, we redesign a real workflow step by step. We look at the methods that provide structure, the Microsoft 365 tools that support the process, and the role AI can play, from assisting and preparing to recommending, executing and monitoring. Along the way, we get at a real question in AI-supported work: just because AI can do something, should it? We show how to define clear responsibilities between humans and AI, where approval is required, and how to avoid automating a broken process. At the end, we bring it all together with the English version of the Productivity Blueprint app and show how the framework can turn an assessment into a concrete, personal blueprint for better work. The takeaway: don't start with tools, start with the work. Don't add AI to a broken system; redesign the system first.