Session Abstract

Proposal Operator demonstrates a practical multi agent orchestration pattern built entirely with native Microsoft Copilot Studio capabilities. Instead of one agent, a coordinated team handles the full RFP flow: ingesting documents, extracting metadata and requirements into a response matrix, drafting proposal sections, running validation gates for contradictions and outdated content, and delivering role aware outputs with mandatory citations. The focus is on how an orchestration layer routes work to the right specialists, enforces quality controls, and keeps the solution governed and understandable. External integrations are not required for the demo; the architecture simply remains extensible through standard patterns should additional tools be introduced later. Key Takeaways • Why multi agent orchestration is better suited for RFP and proposal work than single agent designs • How to decompose proposal automation into specialized agent roles with clear responsibilities • Practical Copilot Studio patterns for routing, validation gates, and cited outputs • How to design agent solutions that are extensible without depending on external systems • A realistic blueprint for building AI assisted proposal workflows that scale beyond demos

Note to event organizers

Session content is always refreshed when technology or solution evolves. Based on blogs in https://www.karlex.fi More information and 19y experience in https://www.karlex.fi/introduction-karl-johan-spiik/

Karl-Johan Spiik

Karl-Johan has done 18 years projects with Microsoft technologies. Past six years he has been working with the Power Platform, particularly with Power Automate, Power Apps and Copilot Studio, and have extended its capabilities with Microsoft 365 and Dynamics 365 products as well as Azure resources. Karl-Johan has completed about 100 projects with various industries and organization sizes as role of Architect, Developer and Scrum Master. Karl-Johan has written four books about Community-Led Orientation and masters shared leadership theory and practice as well.

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