Session Abstract

Responding to RFPs is a complex, high pressure process that rarely fits into a single workflow—or a single AI agent. Requirements analysis, compliance checks, content drafting, and consistency reviews all demand different skills and perspectives. In this session, I present Proposal Operator, a practical case study of using multiple Copilot Studio agents working together to support RFP responses. Instead of building one “do everything” agent, the solution is based on specialized agents with clear responsibilities, orchestrated as a team to handle different parts of the process. The focus is not on clever prompts, but on architecture and orchestration: when one agent delegates work to others, how responsibilities are separated, and how the system stays understandable and governable as complexity grows. The RFP scenario serves as an example of a broader pattern relevant to many enterprise processes where work must be split, reviewed, and coordinated. You’ll see why multi agent designs are often more robust than single large agents, what breaks when orchestration is missing, and how Copilot Studio can be used to model agent teamwork in a controlled way. This session is for architects and developers who want to move beyond single agent demos and start designing agent systems that scale in both capability and complexity.

Note to event organizers

Session content is always refreshed when technology or solution evolves. Based on blogs in https://www.karlex.fi More information and 19y experience in https://www.karlex.fi/introduction-karl-johan-spiik/

Karl-Johan Spiik

Karl-Johan is a Senior Consultant with over 19 years of experience delivering solutions with Microsoft technologies. In the past eight years, he has specialized in the Power Platform, focusing on Copilot Studio, Power Automate, and Power Apps. He has delivered around 100 projects across multiple industries, working as an architect and Scrum Master. His solutions often extend into Microsoft 365, Dynamics 365, and Azure services. Recently, his work has focused on building autonomous agent solutions with Copilot Studio manually or with Claude Code. With nearly two decades of technical experience combined with a strong Agile background, Karl-Johan is a versatile technology consultant and developer. He brings both practical delivery experience and a solid theoretical foundation. In the past years, he has authored five books focused on community-driven and self-organizing ways of working.

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